Privacy Policy

Privacy Policy

IBM British Ring No.25 is committed to protecting your privacy and handling your personal information responsibly. This policy explains what information we may collect, why we collect it, how we use it, how long we keep it, and the rights you have.

1. Who We Are

IBM British Ring No.25, also known as the British Ring of the International Brotherhood of Magicians, is a society for amateur and professional magicians.

For privacy-related enquiries, please contact IBM British Ring No.25 through the contact details provided on this website.

2. Information We May Collect

We may collect and process the following types of information:

Personal Information

• Name
• Email address
• Telephone number
• Postal address
• Membership details
• Event booking or registration details
• Messages submitted through contact forms
• Communication preferences

Technical Information

• IP address
• Browser type and version
• Device type
• Operating system
• Pages visited
• Website usage information

Payment Information

If you make a payment through the website, payment details may be processed securely by a third-party payment provider. We do not store full card details on our website server.

3. How We Use Your Information

We may use your personal information to:

• Process membership applications and renewals
• Manage member records and member services
• Process event bookings, tickets, and registrations
• Send booking confirmations and important event updates
• Respond to enquiries
• Send society news, notices, and member communications where appropriate
• Maintain website security and prevent misuse
• Improve our website and services
• Comply with legal, accounting, and administrative obligations

4. Lawful Basis for Processing

We only process personal information where we have a lawful basis to do so. This may include:

• Consent — where you have given permission for a specific use of your information.
• Contract — where processing is needed to provide membership, event booking, or other requested services.
• Legal obligation — where we must keep or share information to comply with the law.
• Legitimate interests — where processing helps us operate, secure, and improve the society and website.

5. Membership and Event Records

If you apply for membership, renew membership, register for an event, or purchase tickets, we may use your information to manage your booking, record your attendance, issue confirmations, and support event administration.

6. Communications

We may contact members and website users with important notices, event information, membership updates, and relevant society communications.

Where marketing consent is required, we will only send marketing communications where you have agreed to receive them. You may unsubscribe or request to stop receiving non-essential communications at any time.

7. Sharing Your Information

We do not sell, rent, or trade your personal information.

We may share limited information with:

• Authorised IBM British Ring No.25 administrators or council members
• Event organisers where needed for event management
• Payment providers
• Website hosting providers
• Email service providers
• IT support or security providers
• Legal or regulatory authorities where required by law

8. Payment Processing

Payments may be handled by secure third-party payment providers such as PayPal or another authorised payment gateway. These providers process payment information under their own privacy and security policies.

9. Data Retention

We only keep personal information for as long as necessary for the purpose it was collected.

Membership, event, payment, and administrative records may be retained for legal, accounting, reporting, or society administration purposes.

10. Data Security

We take reasonable technical and organisational steps to protect personal information from loss, misuse, unauthorised access, disclosure, alteration, or destruction.

This may include secure hosting, restricted admin access, password protection, secure payment processing, and regular website maintenance.

11. Cookies and Website Tracking

Our website may use cookies and similar technologies to support website functionality, improve security, and understand website performance.

For more information, please read our Cookie Policy.

12. Third-Party Links

Our website may contain links to third-party websites, including event venues, payment providers, partner organisations, maps, video platforms, and social media websites.

We are not responsible for the privacy practices, security, or content of external websites.

13. Children and Young People

Our website and services are mainly intended for adults and members of the magic community. If information relating to a child or young person is submitted, it should only be provided by a parent, guardian, or responsible adult where appropriate.

14. Your Data Protection Rights

Under UK data protection law, you may have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal information
• Request restriction of processing
• Object to certain types of processing
• Withdraw consent where processing is based on consent
• Request data portability where applicable

15. Complaints

If you are unhappy with how we handle your personal information, please contact us first so we can try to resolve the matter.

You also have the right to complain to the Information Commissioner’s Office.

ICO Website: https://ico.org.uk

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our website, services, organisation, or legal requirements.

Any updates will be published on this page with the updated date shown above.

17. Contact

For privacy-related questions, requests, or concerns, please contact IBM British Ring No.25 through the contact details provided on this website.