1. Introduction
British Ring No.25, also known as the British Ring of the International Brotherhood of Magicians, is committed to protecting your privacy and handling your personal information responsibly.
This policy explains what personal data we collect, why we collect it, how we use it, how long we keep it, and the rights you have under UK data protection law.
2. Who We Are
British Ring No.25 is a magical society and part of the International Brotherhood of Magicians.
Organisation: British Ring No.25
Website: [Insert Website URL]
Email: [Insert Contact Email]
Address: [Insert Postal Address]
3. Information We Collect
We may collect the following types of personal information:
Personal Details
- Name
- Email address
- Telephone number
- Postal address
- Membership information
- Event booking information
- Messages submitted through website forms
Technical Information
- IP address
- Browser type and version
- Device type
- Operating system
- Pages visited
- Website usage data
Payment Information
Where payments are made through our website, these are processed securely by third-party payment providers. We do not store full payment card details on our website server.
4. How We Use Your Information
We use your personal information to:
- Process membership applications and renewals
- Manage member accounts
- Process event bookings and ticket purchases
- Send event confirmations and important updates
- Respond to enquiries
- Send newsletters and member communications where permitted
- Improve website security and performance
- Maintain accurate records
- Comply with legal obligations
5. Lawful Basis for Processing
We rely on one or more of the following lawful bases:
- Consent — where you have given permission for us to contact you or use your data for a specific purpose.
- Contract — where processing is necessary to provide membership services, event tickets, or other requested services.
- Legal obligation — where we must keep records for legal, tax, accounting, or regulatory reasons.
- Legitimate interests — where we use data to operate, secure, and improve our organisation and website.
6. Sharing Your Information
We do not sell, rent, or trade your personal information.
We may share limited information with:
- Authorised British Ring No.25 administrators or council members
- Event organisers where required for event management
- Payment processors
- Email and website hosting providers
- IT support and security providers
- Legal or regulatory authorities where required by law
7. Data Retention
We only keep your personal information for as long as necessary for the purposes for which it was collected.
Membership, payment, and event records may be retained for administrative, accounting, or legal purposes.
8. Data Security
We take appropriate steps to protect your personal data against loss, misuse, unauthorised access, disclosure, alteration, or destruction.
This may include secure website hosting, restricted admin access, password protection, secure payment processing, and regular system maintenance.
9. Marketing Communications
We may contact members and subscribers with news, events, updates, and relevant information about British Ring No.25.
You can opt out of marketing communications at any time by using the unsubscribe option where provided or by contacting us directly.
10. Your Rights
Under UK data protection law, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Request restriction of processing
- Object to certain processing
- Withdraw consent where processing is based on consent
- Request data portability where applicable
11. Cookies and Tracking
Our website may use cookies and similar technologies to improve functionality, measure website performance, and support secure services.
Please read our separate Cookie Policy for more information.
12. Third-Party Links
Our website may include links to external websites, including event venues, social media platforms, payment providers, and partner organisations.
We are not responsible for the privacy practices, content, or security of external websites.
13. Complaints
If you are unhappy with how we handle your personal information, please contact us first so we can try to resolve the issue.
You also have the right to complain to the Information Commissioner’s Office.
ICO Website: https://ico.org.uk
14. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated date.